For health
Thirty years of notes downstairs. Clinic starts in twenty minutes.
The paper record holds the history that explains the patient in front of you — previous admissions, what was tried, what reacted, what was decided and why. It is downstairs in a box, so in practice it is not consulted. LocaLens makes it reachable without one page leaving the site.
45 minutes, on your own documents. Nothing is handed over to run it.
has this patient reacted badly to an anaesthetic before?
Yes — a 2011 pre-operative note records a reaction during induction and a change of agent. The anaesthetic chart from the same admission repeats it in the margin.
What you are actually dealing with
The history that would change the decision is in the building, and unread.
The record cannot leave the site
Patient-identifiable material does not go to someone else's servers for processing. That rules out almost every tool that could otherwise read it.
Most of it is handwritten
Ward notes, drug charts, margins and annotations. Any approach that only handles clean typed pages handles almost none of the actual record.
Nobody can be spared for the basement
Digitising properly means assigning staff for months to a job that is never this week's priority, so it is deferred indefinitely.
Scenarios
Four questions the archive should already be able to answer.
Each one is a real shape of request. The wording is illustrative; the point is that the answer comes back attached to the page it was read from.
Assembling a history before a clinic
A patient is booked with decades of previous contact. The relevant part is four lines somewhere in three volumes, and there is no time to read three volumes.
what happened the last time this patient was admitted with the same presentation?Consultant, outpatient clinic
- The relevant admissions surfaced from the whole paper history, not just the digital era
- Each finding shown on its original page so the clinician judges the source, not a paraphrase
- Answers in the minutes available before the appointment, rather than a records request
Medico-legal and access requests
A complete record is requested, and completeness is the legal test. Assembling it by hand means someone paging through everything and hoping nothing was missed.
every document relating to this patient's care between 2009 and 2014Records manager
- The full set located across volumes, loose correspondence and filed results
- Every page accounted for, with what was included recorded
- An immutable log of exactly what was released and to whom
Audit and cohort identification
A clinical audit or a service review needs cases matching a description that no coding field captures — which today means reading notes one by one.
discharge summaries mentioning a post-operative infection after this procedureClinical audit lead
- Cases found by what the notes actually say, not by whether someone coded it
- The paper era included, so the series is not truncated at whenever the system went live
- Findings as a table when you need to count them, each row linked to its page
Reconciling what the notes say
Coding, billing and activity data are all derived from the notes, and the notes are the thing nobody re-reads. Discrepancies surface late, if at all.
what procedure is actually recorded in the operation note for this episode?Clinical coder
- The operation note itself on screen, at the passage that answers
- A confidence score on anything read from handwriting, with the doubtful held back for a person
- A check that takes seconds instead of a trip to the store
The security review
The checklist your reviewer already has, answered in advance.
How a deployment goes
Proved on one archive, in one building.
Scanned pages go in exactly as they are. No retyping, no reorganising, and no file leaves the building.
Cover to cover, without anyone being assigned to the pile. You can watch it progress.
Ask in plain language and get the page back. This is the point at which the team stops walking to the shelf.
The archive is in. Asking something nobody thought of during scanning is not a new project.
Also built for
Same archive problem, different room.
Book a demo
Bring a volume of notes. We will ask it something.
Forty-five minutes on your own records, including the handwritten ones. If it cannot read your ward notes, that is the first thing you will see — and better to see it on a call than after a procurement.
- Your documents
- 45 minutes
- No data handed over
- Live, not a recording